Volunteer Job Descriptions

How do I become a volunteer?

If you are interested in becoming a volunteer, please print off and fill out a volunteer agreement form and mail it to the address at the bottom of the page. Refunds will be based on the number of hours you volunteer. You are required to work at least 5 hours to receive reimbursement, and refunds will be based on a $5/hour salary. (i.e. If you work 5 hours, you will be refunded $25). Maximum refund is equivalent to the registration fee that you paid and will not exceed that amount. You may also wish not to accept a refund and the money will be considered as a donation that will go toward the mission of Bike Florida to promote safe cycling in Florida. Bike Florida is a non-profit organization that relies on dedicated cyclists, like those who come on this tour, to make Florida safer for cyclists. Volunteers will attend a mandatory meeting Saturday evening to discuss responsibilities and answer any questions. Thanks in advance for your help! If you have any questions, please email amanda@bikeflorida.org.

Registration

We know everyone is eager to get settled and prepare for a fun week of biking. We need you and many other volunteers to help make registration as efficient as possible. Registration volunteers typically work a 3-4 hour shift between the hours of 3:00 - 8:00 p.m. on Friday and 9:00 a.m. - 6:00 p.m. on Saturday.
The position requires only a working knowledge of the English alphabet. You'll be doing things such as checking folks in and passing out T-shirts, jerseys and meal tickets. Registration is a fun way to greet old friends and make new ones.
Let us know when you are arriving and when you are available and we'll get you scheduled.

Parking Team

Want to help the tour start off well? Help us direct traffic as the cyclists check in for registration and park their cars for the week to get settled in their first tent city.
Can you point? Ever wanted to tell a car where to go? Do you enjoy the outdoors? If you answered "Yes" to any of these questions, then the Parking Team is for you. Let us know what time you can help, anytime from 1:00-6:00 p.m. on Friday (3/18), or 9:00 am to 5:00pm on Saturday (3/19).

Headquarters Volunteer - Rider Information

Headquarters is the central information station of each overnight site. Volunteers staff an information booth to answer rider questions and help find solutions to their problems.
Requirements: Must be patient, possess good customer service attitude, work well with others, be a quick learner and have a sense of humor!

Headquarters is the place where cyclists come to get answers to questions, check for messages, search lost and found or buy Bike Florida merchandise. You can ride in the morning and help out at headquarters in the afternoon.

Site Team Helper

This person(s) will help the Site Coordinator with the set up of the overnight camp. He/she will make sure that each participant (Cyclist, Vendor, Volunteer or Guest) is routed to their correct entrance and destination. He/she will help set up headquarters, make and set up signs, rope off areas and help vendors (such as the shower truck) to their correct locations.

Requirements: Good interpersonal, leadership, communication and organizing skills.

Route Signing

The person(s) doing route signing will put out directional signs each morning.

Direct supervisor will be the event coordinator.

Requirements: Willingness to work very early in the morning, good driving record, ability to be creative and conscientious.

Rest Stop Captain

The rest stop captain is responsible for overseeing the set up, operation and teardown of a rest stop. He/she will arrive at the stop at least ½ hour prior to the scheduled opening of the rest stop to get the rest stop helpers coordinated and the site set up.

Set Up:
1. Set out rest stop signs
2. Set up canopies (if needed)
3. Set up tables (if needed)
4. Set out trash bags or containers
5. Set up hydration table with ice water and prepare sports drinks
6. Set up rider hand washing stands
7. Prepare food

Operation: (riders should not touch any food or ice, expect that which they will eat themselves)
1. Cut up and put out fruit in time for rider's consumption. To minimize waste, handling and the potential for contamination do not prepare too much fruit at a time.
2. Lay out cookies, bagels, peanut butter and other food items for riders
3. Keep tables clean and organized
4. Scoop ice into rider's water bottles or cups-riders should not touch ice
5. Keep your hands and equipment clean

Take down:
1. Store all usable food
2. Discard all questionable food
3. Clean up equipment or put in sealed containers for later clean up at headquarters
4. Collect all trash
5. Load equipment, supplies, food and trash, keeping trash away from all food items.
6. Leave the rest stop site clean

Rest Stop Helper

The rest stop helpers will assist the Rest Stop Captain with the set up, operation and teardown of a rest stop. He/she will arrive at the stop at least ½ hour prior to the scheduled opening of the rest stop to help set up the site. Hours of work vary with the rest stop location on the route, but shifts are typically three to four hours in length.

Assist with the set up:
1. Set out rest stop signs
2. Set up canopies (if needed)
3. Set up tables (if needed)
4. Set out trash bags or containers
5. Set up hydration table with ice water and prepare sports drinks
6. Set up rider hand washing stands
7. Prepare food

Assist with the operation: (riders should not touch any food or ice, expect that which they will eat themselves)
1. Cut up and put out fruit in time for rider's consumption. To minimize waste, handling and the potential for contamination do not prepare too much fruit at a time.
2. Lay out cookies, bagels, peanut butter and other food items for riders
3. Keep tables clean and organized
4. Scoop ice into rider's water bottles or cups-riders should not touch ice
5. Keep your hands and equipment clean

Assist with the take down:
1. Store all usable food
2. Discard all questionable food
3. Clean up equipment or put in sealed containers for later clean up at headquarters
4. Collect all trash
5. Load equipment, supplies, food and trash, keeping trash away from all food items.
6. Leave the rest stop site clean

Sweep sag:

The sweep sag will drive a van or pick up with a trailer and pick up materials from rest stop locations along each days route. Must be 21 years of age and have a clean driving record.

1. Begin duty mid morning or as necessary
2. Pick up materials from the rest stops
3. May also pick up signs along the route