March 18-24, 2006
…A Tour for Saints N’ Spinners…
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Volunteer Job Descriptions
How do I become a volunteer?
If you are interested in becoming a volunteer, please print off and fill out a volunteer agreement form and mail it to the address at the bottom of the form. Refunds will be based on the number of hours you volunteer. You are required to work at least 5 hours to receive reimbursement. Maximum refund is equivalent to the registration fee that you paid and will not exceed that amount. You may also wish not to accept a refund and the money will be considered as a donation that will go toward the mission of Bike Florida to promote safe cycling in Florida. Bike Florida is a non-profit organization that relies on dedicated cyclists, like those who come on this tour, to make Florida safer for cyclists. Volunteers will attend a mandatory meeting Saturday evening to discuss responsibilities and answer any questions. Thanks in advance for your help! If you have any questions, please email kristina@bikeflorida.org.
Registration
We know everyone is eager to get settled and prepare for a fun week of biking. We need you and many other volunteers to help make registration as efficient as possible. Registration volunteers typically work a 3-4 hour shift between the hours of 3:00 - 8:00pm on Friday (3/17) and 9:00am - 6:00pm on Saturday (3/18).
The position requires only a working knowledge of the English alphabet. You'll be doing things such as checking folks in and handing out out T-shirts, jerseys, and meal tickets. Registration is a fun way to greet old friends and make new ones.
Requirements: must be patient, possess good customer service attitude, work well with others, be a quick learner, and have a sense of humor
Let us know when you are arriving and when you are available and we'll get you scheduled.
Parking Team
The Parking Coordinator will be responsible for setting up and overseeing the vehicle parking area all week. He/she will also help direct parking traffic as the cyclists arrive for registration and park their cars for the week. It’s a great way to meet up with your old friends and make new ones. Typical times of need are from 11:00am -6:00pm on Friday (3/17) and 7:00am to 5:00pm on Saturday (3/18). Some of the responsibilities include: consulting with the Event Director or Site Coordinator on the lay out and set up of the parking area, handling the coning off, roping and/or signing of the designated areas or lanes in the parking area, and directing parking traffic.
The Parking Assistant will assist the Parking Coordinator in setting up the parking area with cones, ropes, and signs. He/she will help direct traffic as the cyclists arrive to register and also point to areas where participants can park their cars for the week and get settled into their first tent city. It’s a great way to meet up with your old friends and make new ones. Typical times of need are from 1:00-6:00pm on Friday and 7:00am to 5:00pm on Saturday. Shifts are usually 2-3 hours in length.
Headquarters Volunteer - Rider Information
Headquarters is the central information station of each overnight site. Volunteers staff an information booth to answer rider questions and help find solutions to their problems. Messages to other riders are posted at headquarters. Lost & found and the merchandise tables are located there as well.
Requirements: Must be patient, possess good customer service attitude, work well with others, be a quick learner and have a sense of humor! You can ride in the morning and help out at headquarters in the afternoon.
Site Team Helper
This person(s) will help the Site Coordinator with the set up of the overnight camp. He/she will make sure that each participant (Cyclist, Vendor, Volunteer or Guest) is routed to their correct entrance and destination. He/she will help set up headquarters, make and set up signs, rope off areas and help vendors (such as the shower truck) to get to their correct locations.
Requirements: Good interpersonal and organizational skills, ability to offer quick and creative solutions, self starter and team player.
Route Signing & Marking Volunteers
The person(s) doing route marking will obtain maps of the course from the ride director prior to the event, mark the roadway surfaces using standard marking symbols and practices, apprise the rider director of any issues they discover regarding routes, road conditions, construction, etc.
The person(s) doing the daily route signing will put route signs out early each morning, indicate on a map the location of any signs that are not easily visible from the route (which will assist the sweep driver in locating them), apprise the sweep driver of any issues with sign locations, coordinate pick up and exchange of each day’s signs with the sweep sag driver, and arrange the signs by direction for next day.
Requirements for both posistions: willingness to work very early in the morning and in afternoon, good driving record, conscientious, and knowledge of signing practices.
Rest Stop Captain
The rest stop captain is responsible for overseeing the set up, operation and teardown of a rest stop. He/she will arrive at the stop at least one hour prior to the scheduled opening of the rest stop to get the rest stop helpers coordinated and the site set up. Hours of work vary with the rest stop location on the route, but shifts are typically 3-4 hours in length. Set Up: set out rest stop signs, set up canopies (if needed), set up tables (if needed), set out trash bags or containers, set up hydration table with ice water and prepare sports drinks, set up rider hand washing stands, and prepare food.Operation (riders should not touch any food or ice, expect that which they will eat themselves): cut up and put out fruit in time for rider’s consumption, lay out cookies, bagels, peanut butter & other food items, keep tables clean and organized, scoop ice into rider’s water bottles or cups (riders should not touch ice), keep your hands and equipment clean. Take down: store all usable food, discard all questionable food, clean up equipment or put in sealed containers for later clean up at headquarters, collect all trash, load equipment, supplies, food and trash, keeping trash away from all food items, and leave the rest stop site clean. To minimize waste, handling and the potential for contamination do not prepare too much fruit at a time.
Rest Stop Helper
The rest stop helpers will assist the Rest Stop Captain with the set up, operation, and teardown of a rest stop. He/she will arrive at the stop at least ½ hour prior to the scheduled opening of the rest stop to help set up the site. Hours of work vary with the rest stop location on the route, but shifts are typically 3-4 hours in length. Duties are similar to those of the Rest Stop Captain.
Sweep sag
The sweep sag will drive a van or pick up with a trailer and pick up materials from rest stop locations along each day's route. Must be 21 years of age and have a clean driving record. Responsibilities include: begin duty mid-morning or as necessary, pick up materials from the rest stops, and may also pick up signs along the route.
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